How To Make Collaboration Easy and Rock Productivity
An organization thrives on how well people work together within it. The most effective businesses make collaboration easy by using technology and clearly defined processes. This means your team knows exactly what to do, and they also understand how to communicate wisely. This is an excellent way to improve the overall level of productivity within your company.
Proper Management of Communication is Essential to Your Business
Important information gets lost when communication is not properly managed. That’s why it’s important to make sure you are using good tools to manage how your team interacts. Projects get delayed when one department fails to notify another, and not knowing where information is stored can lead to embarrassing client interactions. Here’s how to keep your team communicating in a way that makes your organization shine:
Make Collaboration Easy with Excellent Software
Whether you’re working with a virtual team or in a busy office environment, it is essential to monitor communication. However, this is always difficult as it means keeping track of project communications spread across multiple departments.
Programs such as Basecamp and Asana make it easy to communicate on projects. That’s because they combine project management with communication management. In these programs, you can talk about specific tasks in a chat window that only relates to that task. General discussions go in areas for team and client communication.
This means you know exactly where something was discussed. If you need to know what is happening with a very specific part of a project, all of the information is in one place. This makes collaboration easy because everyone knows where to find information.
Use Automations to Keep Information Flowing
You can set up these programs so that alerts are automatically sent out. Combine this with project dependencies, and your team will be immediately notified when it’s time to start their part of the project. Human error can slow this process down because people forget things. However, an automatic alert system is much more reliable and quicker. It is the fastest way to make collaboration easy.
It’s also possible to set it up so that tasks are automatically created when certain actions are taken. So, repetitive and ongoing projects no longer require someone to manually enter task-related information. Say an employee marks the project as finished for the month. This would trigger the system to automatically set the same exact tasks for next month.
Perform Regular Status Updates with Your Team
This is another way to make collaboration easy for your team. It can also be automated using a good project management system. Simply set a recurring task that asks employees what they are working on. This would happen at regular intervals and can be scheduled to fit the needs of your company.
Combine regular team meetings with this strategy to get the full benefits. It is great to have your team check in through an automated system, but it is also important to discuss these things in-person. That way, you can make better value judgements about how well your team is following through.
There Are Many Ways to Collaborate with Your Team
As you can see, there are many ways to make collaboration easy in your organization. Clearly defined work roles and an excellent project management system go a long way. How these things are implemented is just as important, so make sure you design them to work according the specific needs of your business.